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FISCAL SERVICES MANAGER
Short Profile
The County of Calaveras Health and Human Services Agency is seeking the next Fiscal Services Manager to join their team.
Job Number:
1052
Job Category:
Accounting
Job Type:
Full-Time
Department:
Human Services
Published:
05/03/2017
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FINAL FILING DATE

Friday, May 26, 2017 by 5pm



COMPENSATION-BENEFITS-STATUS

SALARY: $53,996.80 - $65,582.40 annually

RANGE: 461

UNIT: Mid-Management Unrepresented

FLSA: Exempt

 

To view our excellent benefits please click HERE.

County of Calaveras is an Equal Opportunity Employer.



POSITION SUMMARY

The County of Calaveras Health and Human Services Agency is seeking the next Fiscal Services Manager to join their team. The incumbent will, under direction, assume responsibility for fiscal operations within an assigned department or unit; will prepare and monitor the department’s or unit’s annual budget; perform cost accounting and grant program administration; plan, organize, direct, coordinate, supervise and evaluate the work of fiscal staff; perform a variety of difficult, complex, and specialized fiscal support, information gathering, information preparation; and perform related duties as required.

 

DISTINGUISHING CHARACTERISTICS:

The Fiscal Services Manager position provides direct supervision to employees within a fiscal support work unit and assumes substantive and significant responsibility for assigned departmental and/or multi-divisional administration to include fiscal and budgetary, personnel, recordkeeping, documentation, and management information systems activities. This classification serves as an advisor to the department head/management team on a variety of complex fiscal services and related functions. 



EXAMPLE OF DUTIES

  • Plan, organize and manage the assigned operational and fiscal activities within the designated area of responsibility.
  • Supervises, trains, and evaluates the performance of assigned personnel.
  • Performs a wide variety of specialized fiscal and administrative assignments.
  • Develops policies and procedures in assigned area.
  • Establishes and maintains internal administrative and accounting controls for the department or unit.
  • Performs cost accounting and cost allocations for assigned operations and budget.
  • Assumes responsibility for budget development by attending budget workshops.
  • Compiles information; reviews revenue reports; develops and enters line item details; gathers supporting documentation for budget changes and new requests.
  • Conducts a review with department management, the CAO and Auditor.
  • Compiles and creates budget modification requests, maintains and tracks a variety of fiscal and budget control documents and reports.
  • Performs grant administration duties, identifies grant opportunities, completes applications, compiles budgets and monitors grant activities to ensure compliance with program fiscal and operational requirements.
  • Reviews bills for payment; posts paid claims and reconciles with Auditor’s budget reports; monitors and balances petty cash.
  • Provides comprehensive information about policies, programs, functions, and procedures.
  • Maintains and tracks a variety of fiscal and budget control journals, documents, and reports.
  • Prepares and submits activity reports and reports required by other government agencies.
  • Maintains and submits payroll documents and records.
  • Establishes, and updates information retrieval systems.



MINIMUM QUALIFICATIONS

Knowledge of:

Principles and practices of governmental and commercial accounting and auditing practices; principles and practices of budget development administration and control; public and community relations; office management methods and procedures including computers and software applications related to fiscal support work; methods and techniques of establishing and maintaining filing and information retrieval systems; purchasing methods and procedures; principles and practices of account and statistical recordkeeping; personnel principles of supervision, training, and performance evaluation; Principles and practices, rules and regulations of general accounting; rules on confidentiality of records and file maintenance; methods and techniques of preparing financial reports, statements and records; methods and techniques of evaluating and auditing programs; applicable state guidelines and regulations. 

 

Skill to:

Supervise, evaluate and train technical staff; review and reconcile budgetary data and fiscal reports; identify and respond to procedural and policy developmental requirements; prepare complex reports with accuracy; present material in a concise and orderly fashion; establish and maintain cooperative working relationship with others; skillfully and accurately perform a wide variety of mathematical functions.

 

Education, Training and Experience:

High School diploma or equivalent. Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

 

Equivalent to seven years of general/clerical bookkeeping experience; a Bachelor’s degree in Accounting, Business Administration, or related field may be substituted for one year of required experience. One year of the required experience must have been in a supervisory position.

 

Licenses, Certificates, or Registrations:

Possession of a valid California driver’s license.



SPECIAL REQUIREMENTS

N/A



APPLICATION & SELECTION PROCESS

Interested individuals must submit the following:

  • Calaveras County application
  • Resume
  • Cover letter

Application materials will be reviewed to evaluate the specific qualifications of each applicant and determine which applicants will continue in the screening process.  Incomplete application information will result in the candidate being screened out of the process.  Those candidates identified as having qualifications best suited for the position will be invited to participate in the interview process.



SUPPLEMENTAL QUESTION(S)

N/A



NOTES

PHYSICAL DEMANDS AND WORKING CONDITIONS:

Mobility to work in a standard office environment, use standard office equipment and attend off- site meetings; physical ability to sit or otherwise remain stationary at work post for long periods of time; manual dexterity to use standard office equipment and supplies and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.); vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone.

OTHER REQUIREMENTS:

This description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in the documents and may be required to have specific job-related knowledge and skills.



Human Resources Division
891 Mountain Ranch Road
Building C
San Andreas, CA 95249



Phone (209) 754-6303
Fax (209) 754-6333
24 Hour job line (209) 754-6332
hr@co.calaveras.ca.us

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