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ADMINISTRATIVE ASSISTANT I/II
Short Profile
Admin. Assistant needed to support our Integrated Waste Management and staff at the Rock Creek Landfill facility.
Job Number:
1036
Job Category:
Clerical Support
Job Type:
Full-Time
Department:
Integrated Waste
Published:
03/03/2017
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FINAL FILING DATE

FRIDAY, MARCH 24, 2017 BY 5:00 P.M.



COMPENSATION-BENEFITS-STATUS

SALARY:

(I) $19.87 - $24.18 /hr.

(II) $25.96 - $31.58 /hr.

RANGE: 7360 / 7590

UNIT: SEIU

FLSA: Non-Exempt

 

To view our excellent benefits please click HERE.



POSITION SUMMARY

Administrative Assistant I

This is considered to be a specialty, paraprofessional classification.  Incumbents will be assigned highly complex, advanced level administrative support responsibilities.  Additionally, they will assume responsibility for coordination of assigned programs and will be expected to work independently with minimal direction. 

 

Administrative Assistant II

This is a specialized classification, which performs a variety of management and administrative service functions. Incumbents will be assigned highly complex, advanced level administrative support responsibilities. Additionally, they will assume responsibility for coordination of assigned programs and will be expected to work independently with minimal direction.



EXAMPLE OF DUTIES

  • Assists with a wide variety of general administrative projects, providing technical and highly skilled clerical support to management staff.
  • Researches Data.
  • Prepares reports and makes recommendations as appropriate.
  • May assist with analysis of revenue/expenditure data and budgetary/fiscal recommendations for use by management staff.
  • Certain personnel and payroll functions.
  • Complex word processing projects and specialized department projects, including accounts payable/receivable, specialty billing and insurance programs.
  • Supplies/purchasing activities and grants support work.
  • Monitors departmental budgets, making budget recommendations as required.
  • Reviews and reconciles departmental fiscal records.
  • May write a variety of proposals and bid documents.
  • Researches suppliers and makes recommendations as appropriate cost savings measures.
  • Handles complex clerical duties inclusive of document preparation, development of correspondence and related items using personal computers and other common office machines. 

Administrative Assistant II  In addition to the above:

  • Plans and conducts administrative, organizational, and operational studies, collecting and analyzing data, evaluating alternatives, making recommendations and prepping reports, and assisting in or coordinating implementation after approval.
  • Performs special projects.
  • Prepares narrative and statistical reports, correspondence, informational material and documents, spreadsheets and graphics.
  • Trains and supervises staff. 



MINIMUM QUALIFICATIONS

Knowledge of: 

Administrative Assistant I: General principles and practices of public administration, including budgeting, personnel and purchasing practices; methods of research and statistical data collection; modern office methodologies.

Administrative Assistant II: County policies, rules, and regulations; budget development and control; public and community relations; grant development and administration; administrative analysis; office management methods and procedures; principles of supervision, training and staff evaluation; purchasing practices, complex public agency accounting procedures.

 

Skill and Ability to

Administrative Assistant I:  Accurately gather and analyze data; organize and write reports; prepare and present recommendations before individuals and groups. Prepare documents, visual aides and other related items for use in oral and written presentations.  Effectively operate a variety of modern office machines, including personal computers, do independent research and data collections for use in budget preparation and program management activities, establish and maintain cooperative working relationships with others.

Administrative Assistant II: In addition to the above:

Plan, organize, manage and perform administrative functions; exercise significant responsibility in the development and maintenance of the budget; gather, organize, analyze, and present a variety of data and information; prepare clear, concise and accurate reports and records; use a personal computer and appropriate software for administrative services functions; establish and maintain cooperative working relationships. 

 

Education and Experience:

Administrative Assistant I: Graduation from high school and equivalent to five years advanced-level clerical/bookkeeping experience.  A Bachelors Degree in Business, Public Administration, Accounting or a related field may be substituted for one year of the required experience.

Administrative Assistant II: Graduation from high school and equivalent to ten years advanced-level administrative and fiscal experience, preferably including experience in grant development and administration. A Bachelor’s Degree in Business, Public Administration, Accounting or a related field may be substituted for one year of the required experience.



SPECIAL REQUIREMENTS



APPLICATION AND SELECTION PROCESS

Interested individuals must submit the following:

  • Calaveras County application
  • Resume
  • Cover letter

Application materials will be reviewed to evaluate the specific qualifications of each applicant and determine which applicants will continue in the screening process.  Incomplete application information will result in the candidate being screened out of the process.  Those candidates identified as having qualifications best suited for the position will be invited to participate in the interview process.



SUPPLEMENTAL QUESTION(S)



NOTES



Human Resources Division
891 Mountain Ranch Road
Building C
San Andreas, CA 95249



Phone (209) 754-6303
Fax (209) 754-6333
24 Hour job line (209) 754-6332
hr@co.calaveras.ca.us

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